Special Events Specialist NON-EXEMPT Recreation and Civic Engagement

General Description

This position assists in the coordination and support for the Town's special events and recreation programming. The incumbent will assist with the setup, execution, and breakdown of events.

This position requires frequent public contact and collaboration with staff, vendors, contractors, and community partners.

Duties and Responsibilities

The functions listed below are those that represent the majority of the time spent working in this job. Management may assign additional functions related to the type of work of the job as necessary.

Essential Functions

Assist with the on-site coordination of event logistics, programming, decoration installation, and promotions.

Communicate with participants, exhibitors, staff, vendors, contractors, and the public to ensure successful event operations.

Transport and install event-specific equipment; assist service providers as needed. Assist in directing technicians, contractors, and work crews for event setup and breakdown.

Support administrative tasks including document and correspondence creation, spreadsheets, data entry, and record keeping.

Provide excellent customer service and assist with inquiries from the public. Ensure all events are carried out in a safe, organized, and professional manner.

Minimum Education and Experience Requirements:

Requires a High School diploma or equivalent. At least one (1) year experience in event coordination, recreation, or an equivalent combination of education and experience.

Successful completion of a criminal background check and pre-employment drug screening.

 Class Description

Possess intermediate skill level in Microsoft Office applications {PowerPoint, Excel, Word, Outlook).

Ability to work evenings, weekends, and holidays as required by event schedules. Valid Virginia Driver's License.

Special Certifications and Licenses

CPR/AED Certification preferred

Americans with Disabilities Act Compliance

The Town of Dumfries is an Equal Opportunity Employer. ADA requires the Town of Dumfries to provide adequate accommodation for qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.

Physical Requirements and Working Environment

Incumbent must be able to perform detailed work on multiple, concurrent tasks with frequent interruptions and under time constraint.

The essential duties of this classification may require the ability to regularly talk, hear, see, and perform repetitive motions; frequently reach and finger; and occasionally climb, balance, stoop, kneel, crouch, crawl, reach, stand, push, pull, lift, walk, grasp, and feel.

This position may require physical exertion up to 25 pounds of force occasionally, and a negligible amount of force to move objects such as chairs, tables, equipment, and supplies.

Application Instructions

Applicants must complete and submit a Town employment application.

INQUIRIES REGARDING THIS POSTING Please forward inquiries to [email protected]