OFFICE MANAGER - ADMINISTRATION OFFICE

Coordinates the administrative operations and workflow for the Parks and Recreation department. Performs complex administrative support work such as word processing, creating spreadsheets, correspondence, development and maintenance of various calendars, and functions that may require interpretation, judgment and determining appropriate processes to be used. Evaluates the department’s current and long-term needs and makes recommendations for process and system improvements. Serves as the department’s payroll clerk, including time and attendance and reconciliation of payroll.
Maintains, procures, and enters requisitions for office supplies and equipment inventories; reconciles statements and maintains files and purchase orders for purchases.
Interacts with the public and others outside the work unit to obtain and provide information and assistance in a variety of circumstances. Screens and responds to inquiries and complaints; provides information on policies and procedures.
Responsible for the effective supervision of the department’s administrative support staff, including leave approval, performance management, employee relations, prioritizing, and assigning work and related activities. Develops and maintains a divisional records management system that includes a wide variety of projects, correspondence, contracts, and legislative records. Ensures all records are documented, stored, and disposed of in accordance with the records retention schedule.
May assist in maintaining budget, grant applications and tracking, monitoring revenue and expenses and forecasting revolving budget updates. May serve as P-Card Manager and update P-Card processes and procedures. May manage and maintain accounts in the registration management systems to include EZ Childtrack and Civic Rec. May be assigned to work outside and at special events in certain circumstances.
Performs other duties as assigned.