Administrative Specialist II - Recreation Centers

We are seeking a positive dynamic innovative and experienced individual to collaborate with the Recreation Center Coordinators.  Someone who can promote and demonstrate the department’s Cultural Foundations of Professionalism, Accountability, Respect, Integrity, and Citizenship.

The RECREATION CENTER ADMINISTRATIVE SPECIALIST II will provide administrative support to the recreation center (Member Services, Recreation Services, Aquatics, Fitness and Wellness) coordinators. This individual will develop consistent protocols, standardized hiring and onboarding practices and assist with the review of unit policies and procedures.  Developing communication strategies, ensuring goals are met and providing statistical analysis for decision making will be pivotal to the overall success of the team.    

Duties and responsibilities include but are not limited to:

Analytical Skills

Assist in the development and oversight of unit goals, Business Plans, cost recovery, and customer service initiatives

Review, interpret, revise, and disseminate policy and procedure information to recreation center units

Author narrative and statistical reports with supporting justification for decision making  

Assist with tracking unit revenues and expenditures for budget reconciliation

Compile, analyze and assimilate data from multiple sources for budget and monthly reports

Evaluate processes, recommend efficiencies, and develop tracking mechanisms

Facilitation & Collaboration

Establish an effective rapport with internal and external contacts, collaborate with work units and serve as a liaison on committees and teams

Serve as a liaison with P&R Human Resources for hiring consistencies and processes

Administrative Support

Utilize ActiveNet database for researching membership accounts, activities, scan information and revenues

Provide administrative support for records retention, SharePoint, contract oversight, staff training records and asset management

Utilize PowerBI, Oracle and InSITE databases for tracking revenues, expenditures, and statistical analysis

Solicit quotes, create purchase orders and requisitions, and process invoices

Provide procurement guidance and assistance to units

Assist with scheduling and securing department travel for professional trainings.

Research applicable policies and practices for responses to citizen and department inquiries.

Serve as the Freedom of Information Act (FOIA) liason for Programming and Operations. 

Serve as an Alpha I employee and immediate back-up for emergency operations.

MINIMUMS:
Requires any combination of education (above the high school level) and/or experience equivalent to six (6) years in fields utilizing the required knowledge, skills, and abilities, such as business or public administration.

SPECIAL REQUIREMENTS:
All employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies.

This is an Alpha I position, which requires reporting to work during periods of emergency or Inclement weather, regardless of the City's operational status. All employees may be expected to work hours in excess of their normally scheduled hours or maybe relocated to another location or job assignment in response to short-term department needs and/or City-wide emergencies including weekends, evenings and holidays.

The individual selected for this position will be housed at a primary site but may be scheduled between other park sites/facilities. Schedules will be adjusted seasonally and will vary weekly based on events, facility coverage, and weather.

Some assignments may require overtime or split shifts to cover operational needs.

Requires a current and valid Virginia or North Carolina Driver’s license in accordance with Virginia or North Carolina DMV driver’s license eligibility requirements.

As a condition of employment, all employees must attend P&R Connection(Department Orientation). If selected for the position, you will be provided an approximate training date at the time of hire. Training is held from 8:30am-5:00pm,every other Friday, at the Parks & Recreation Administration Building. When an exemption is permittable, a hybrid version of the training is available, but will require training attendance on a weekend.