Administrative Assistant

Closing Date: May 22, 2024

Applications received before May 10, 2024 will receive priority consideration.

The City of Falls Church is seeking a skilled and conscientious individual to provide administrative support services to the Recreation and Parks Department. This position performs a variety of detail oriented clerical tasks, which involve considerable initiative and good judgment.  

The City is an independent municipality six miles from the nation's capital.  The City is known for its urban village community, quality customer service, nationally ranked school system, environmental activism, and endless community activities.  In Falls Church, a healthy life/work balance is paramount.  The Recreation and Parks team is a fun-loving and energetic bunch.  Join us and see why Falls Church is a great place to work.

Responsibilities:

• Providing customer service, coverage to departmental main phone line & email communications, responding to in-person customer needs.
• Processing activity registrations.
• Preparing reports, newsletters and social media postings.
• Reconciling revenue receipts, preparing payroll, ordering equipment and supplies.
• Scheduling facility reservations.
• Assisting professional and administrative staff.
• Other duties as assigned.

Qualifications:

• Graduation from high school including or supplemented by courses in general business or office technology or, an equivalent combination of training and experience.
• Some experience in standard office practices, procedures, equipment and office assistance techniques, including business English writing, spelling and arithmetic.
• General knowledge of departmental programs and policies.
• Demonstrated ability to type, take and transcribe dictation accurately and at a reasonable rate of speed.

• Ability to meet the public and effectively solve problems within scope of responsibility, establish and maintain effective working relationships with associates and follow oral and written instructions.
• Ability to deal with confidential and sensitive matters.
• Strong attention to detail.
• Experience working in a fast paced, customer service-oriented environment; recreation experience preferred.
• Strong customer service skills and ability to communicate and deal with the public in a professional, empathetic and positive manner.
• Excellent organizational, clerical, math, accounts and computer skills (MS Office, Windows desired).

Hours:  Part-time. Twenty-four hours/week. Mondays, Tuesdays, Wednesdays and Fridays, 12:15-5:15pm; Thursdays 1-5pm, limited holiday, evening and weekend hours

Salary & Benefits:  Salary is $23,000-$30,000, depending on qualifications.  Includes comprehensive benefits package including health insurance, dental insurance, pension plan, deferred compensation plan, flexible spending account, college savings plan, life and long-term disability insurance, paid holidays, vacation and sick leave, credit union membership, free parking, and more. See www.fallschuchva.gov/benefits for additional information. Benefits are prorated.

EQUAL OPPORTUNITY EMPLOYER: The City of Falls Church does not discriminate on the basis of race, color, national origin, gender, sexual orientation, religion, age or disability.

REASONABLE ACCOMMODATION: During the selection process, applicants with disabilities may request reasonable accommodation with the agreement of the Human Resources Division.  Requests should be directed to the Human Resources Division. 

All City Facilities Are Smoke Free.